How to use the Deadline Dashboard

There is no password. You type your work email, and the system emails you a link that signs you in.

Use your real work email — the one ending @oakviewgroup.com. If you type an address that isn't on the roster, the screen still says "Check your email" but nothing will ever arrive. That is deliberate (it stops strangers fishing for who works here), but it means a typo looks exactly like success. If no email turns up in a couple of minutes, check the address on the confirmation screen against your own, character for character.

• The link works once, and expires after 30 minutes.
• Asked for more than 5 links in an hour? The system quietly stops sending. Wait a bit.
• Already used the link and need back in? Just request another.

When you open the emailed link you get one more button that says Sign in.

That extra tap looks pointless but it isn't: the company's email scanner opens every link before you do, to check it's safe. Without that button the scanner would use up your sign-in link and you'd get "this link was already used" every single time. Looking at the page costs nothing; only pressing the button signs you in.

My deadlines is what you land on. It only shows what involves you.

• The three boxes at the top are Overdue, Due today and This week. Tap one to filter.
• Under that, anything assigned to you, with a gold Mark done button right on the card.
• Owned by me lists things you're responsible for even if someone else does the work.

Owner vs assignee. The owner is who's accountable. The assignees are who actually has to do it. One deadline can have several assignees — it's only finished when they've all marked their piece done, which is what "0/2 done" means.

a) Straight from the email. Your morning email has a Mark done link next to each item. Tap it and you're finished — you don't have to sign in at all. This is the whole point of the app.

b) In the app. Open any deadline and tap Mark my piece done. Changed your mind? Un-mark my piece puts it back.

You can only mark your own piece. If a deadline is shared, the others still have to mark theirs. Chefs who own the deadline (and admins) can mark on someone else's behalf from the deadline page.

Tap New in the top bar. You need a title, a date and at least one person.

• Type — Menu, HR, Ordering, Meeting or Other. Only used for filtering.
• Assign to — tick everyone who has to act. Each person marks their own piece.
• Notes — anything useful. Stays in the app, never emailed.
• Flag for follow-up — tick this for the ones that genuinely matter. Flagged items get chased harder.

If someone already added the same thing, you'll get a warning with a Save anyway option. It's a nudge, not a block.

Department shows the whole kitchen's list.

Tap the Filter bar to open it. You can narrow by chef, type, status or date range, or search titles and notes. When a filter is on, the bar shows a gold edge and says how many — so a short list is never a mystery.

Print this list gives you a clean sheet for the pass or the office wall.

Overdue Due today Upcoming Done

Tap any deadline to open it. You get the date, type, owner, progress, the notes, and Who's on it — every person and whether they've finished.

Actions at the bottom: edit it, flag it, or cancel it. Cancelling keeps the record and stops the chasing — nothing is ever really deleted, so you can always see what happened.

Calendar shows the month laid out. Red is overdue, amber is due today, grey is coming up, green is done. Tap a day to see what's on it.

Roster is where people are added. Name, work email, and a role:

• Chef — sees the board, marks their own work done.
• Sr Chef — can also create deadlines and assign people.
• Admin — all of that, plus the roster.

New people get a welcome email with their own sign-in link automatically. Bulk add takes a pasted list if you're setting up a whole brigade.

When someone leaves, deactivate — don't delete. The app will make you hand their open work to someone else first, so nothing silently falls off the list. They're signed out immediately and their old links stop working.